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Annual General Meetings

Our expert team and integrated technology deliver seamless AGMs from notice dispatch to real-time voting results, ensuring a flawless experience for your business. 

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“The technology solution of Automic was far superior to anything else that we’d used or seen in market. Our decision to partner with Automic continues to deliver efficiencies, a better shareholder and employee experience, and greater insights for our team. ”

Steven Marks
Founder and Co-CEO
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Maximise the success of your next AGM

Our enhanced shareholder engagement and analytics suite works alongside core meeting services to deliver actionable insights, ensuring a successful and seamless AGM experience.   

1
Complete control
Get real-time visibility into voting patterns and beneficial ownership, enabling proactive risk management and informed decision-making. 
2
Strategic engagement
Drive higher participation through targeted retail and institutional investor outreach, supported by dedicated relationship management. 
3
Expert guidance
Navigate proxy advisor relationships and governance requirements with specialised support for ASX 300 companies. 

Trusted by leading organisations across Australia

Whether managing virtual, hybrid or in-person AGMs, our clients trust us to deliver tailored solutions and technology that drives successful shareholder engagement. 

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Comprehensive end-to-end AGM solutions

When you partner with us for your AGM, your Customer Success Manager will work with you to create a compliant and secure AGM solution that is not only tailored to your business and shareholders' needs but is also within the regulated timeframe. 

List of Services

Expert planning & support
  • Advice on best meeting format and timing
  • Virtual, hybrid or in-person options
  • Secure meeting date planning
  • Full meeting day support
Integrated technology solutions
  • Registration, live polling and voting all in one place
  • Timely and accessible reporting
  • Cloud-based platform accessibility
  • Secure online voting system 
Comprehensive compliance
  • Planning timetable and checklist
  • Alignment with key dates and governance
  • Internationally recognised accreditations
  • Best practice shareholder communications 

ASX 300 specific services

Understanding proxy advisor influence

Analyse proxy advisor relationships and voting influences through detailed reporting that maps institutional investor dependencies, enabling strategic planning and risk mitigation for your AGM.  

Proxy advisory firm engagement

Navigate proxy advisory relationships through our managed outreach program that coordinates governance discussions, manages timing constraints, and ensures effective engagement before blackout periods.  

Real-time results

Voting is captured live and completely visible to the company.  

Transform Your AGM Experience

Turn complex AGM obligations into strategic advantages with our comprehensive solution that ensures control, engagement and success. 

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Reduced AGM Risk and Enhanced Control
Stay ahead of potential issues with real-time vote tracking and early warning systems. Our platform provides complete visibility of voting patterns down to individual investor level, empowering your board to make timely decisions and address concerns before they escalate. 
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Maximised Shareholder Participation
Achieve unprecedented levels of shareholder engagement through our multi-format meeting options and structured engagement programs. Our dedicated call centre support and seamless technology platform ensure every shareholder, from retail to institutional investors, can participate easily and effectively. 
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Time and Resource Efficiency
Eliminate administrative burdens with our comprehensive AGM management solution. From automated vote processing and instant result reporting to managed stakeholder communications, our expert team handles every detail while your team focuses on strategic decisions and meaningful shareholder interactions. 
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Navigating the Future of Shareholder Engagement: The Ultimate Guide to Hybrid AGMs

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As Australia’s leading professional services provider for listed and unlisted entities, we help businesses accelerate growth and consolidate success.

Get in touch

Take the first step towards governance excellence. Our team is ready to discuss your unique needs and create a tailored solution that drives your corporate governance forward. Get in touch today and discover how Automic's services can empower your organisation's success.

Automic’s commitment to quality and security

Certified to deliver top-quality, secure, and well-governed services for our clients.

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ISO 9001:2015
ISO 9001:2015 is the international standard for quality management systems (QMS). The standard ensures Automic’s ability to consistently provide products and standards that meet client and regulatory requirements. 
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ISO 27001:2013
ISO27001:2013 is the international standard for information security management. This standard demonstrates Automic’s commitment and compliance to global best practice, having implemented a robust approach to managing information security. 
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ISO 37301:2021
ISO 37301:2021 is the international standard for compliance management. This standard demonstrates Automic’s dedication to setting and exceeding the highest standards of compliance and governance.

Frequently Asked Questions (FAQs) 

What types of AGM formats can Automic support?

We provide end-to-end support for virtual, hybrid, and in-person AGMs. Our integrated technology platform ensures seamless delivery across all formats, offering features like real-time voting, live polling, and comprehensive reporting. Whether you choose a virtual, hybrid, or traditional in-person format, we ensure a professional and engaging experience for all participants. 

How does Automic help manage AGM voting?

We provide complete visibility of how your AGM votes are tracking ahead of final votes being lodged. Our vote tracking reports and analysis drill down to an underlying investor level, enabling you to predict and learn from AGM results. This helps mitigate the risk of potential "No" votes being finalised. The system provides real-time results and instant reporting, eliminating the wait traditionally associated with manual processing of poll cards. 

What support does Automic provide before and during the AGM?

Your dedicated Customer Success Manager works with you throughout the entire process. This includes: 

  • Securing meeting dates 
  • Creating planning timetables 
  • Ensuring compliance with key dates and governance requirements 
  • Managing shareholder communications 
  •  Providing on-the-day support with registration, live polling, and voting 
  •  Delivering post-meeting reports and analysis 
How does Automic help engage institutional investors?

We take a proactive approach to institutional investor engagement by: 

  • Reaching out to your top institutional investors 
  • Ensuring they receive and understand the Notice of Meeting 
  • Communicating proxy deadlines clearly 
  • Facilitating direct conversations with directors or management when needed 
  • Gathering and reporting voting intentions for each resolution 
  • Managing relationships with proxy advisory firms
What technology security measures does Automic have in place?

Our secure technology infrastructure includes: 

  • Cloud-based platform with protected access 
  • Secure shareholder login portal 
  • Encrypted voting system 
  • Internationally recognised technology accreditations 
  • Rigorous security standards compliance
  • Regular security audits and updates 
  • Protected data storage and transmission
How does Automic help companies understand their shareholder base?

We offer comprehensive shareholder analysis through: 

  • Detailed beneficial ownership reports (used by over 200 ASX companies) 
  • Analysis of underlying investors in custodian/nominee accounts 
  • Identification of private company shareholders 
  • For ASX 300 companies: proxy advisor influence analysis 
  • Strategic engagement with proxy advisory firms
  • Regular shareholder composition updates 

A huge thank you to the Automic Team (Jonathan, Lucky, Becky and Tobias) for all your professional assistance with the AGM. You were absolutely amazing and got us through another AGM so wonderfully. Thank you for all your patience to make this happen for us!

Financial Services
General Counsel

Ran smoothly and very well organised by Amy prior to the actual meeting. Staff is always great to deal with and software worked well

Medical Technology
CFO

We had our AGM today (Jonathan ran it like a dream!) That meant our CEO's share appreciation rights were approved by shareholders and we can now prepare to issue the share rights grant.

Communication Services
Group General Counsel & Company Secretary

Thank you so much for all your help in running today's AGM, everything went smoothly and our Board was very happy with the AGM.

Financial Services
General Counsel, Company Secretary
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