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Annual General Meetings (AGM)

Streamlined AGMs for engaged shareholders

We combine our expert team with our integrated technology to manage your entire AGM process and ensure a seamless experience for your business, board members and shareholders.

From the dispatch of the notice of meeting, through to delivering voting results minutes after the meeting closes - we have everything you need, all in one place.

Tomic pattern

A comprehensive end-to-end AGM solution

 When you partner with us for your AGM, your Customer Success Manager will work with you to create a compliant and secure AGM solution that is not only tailored to your business and shareholders’ needs but is also within the regulated timeframe.

Whether it be virtual, hybrid or in person, with integrated technology and hands-on service, we can take the complexity out of your AGM.

Streamlined AGM planning

Advise you on the best meeting format and timing

  • Virtual, hybrid or in person
  • Secure meeting date

Timely preparation

Ensure alignment to key dates, governance and guidelines

  • Planning timetable and checklist
  • Shareholder communications
Meeting day support

Provide on the day support and integrated technology

  • Registration, live polling and voting all in one place
  • Timely and accessible reporting and results
Commitment to quality and security

Access all data in one place through a cloud-based platform

  • Available on multiple device types
  • Internationally recognised technology accreditations

The essential checklist for your Annual General Meeting

Optimise your AGM planning process with this complimentary guide.


De-risk your AGM program

Introducing our suite of enhanced shareholder engagement and analytics capabilities. On top of our core meeting and proxy service capabilities we can provide you with the insights and assistance needed to mitigate risk, ensure a seamless process, and achieve successful outcomes from your company's next AGM.

Understanding your beneficial owners

Knowing who your underlying investors are is critical in the lead up to the AGM.

Our beneficial ownership reports, already used by over 200 ASX companies, will improve your understanding of the underlying investors sitting within custodian/nominee accounts and private companies.

Automic staff members

Tracking AGM Votes

Complete visibility of how your AGM votes are tracking ahead of final votes being lodged, will enable your Board to mitigate the risk of a potential "No" vote being finalised. 

Our vote tracking reports and analysis, which drill down to an underlying investor level, enable you to predict and learn from AGM results.


"Automic’s system is a game changer. Particularly want to single out the meeting results template for praise."

Engaging with your retail investors

Maximising retail investor participation in your upcoming AGM is key to an effective and inclusive meeting.

We have a strong track record in the successful creation and delivery of structured call campaigns, supported by our experienced call centre teams.


Connecting with key institutional investors

Establishing an ongoing touchpoint program with key institutional investors will ensure they remain engaged throughout the AGM process.

Our team will bear the load by confirming your investors have received the Notice of Meeting, are aware of the proxy deadline and share with you their voting intentions. We will also add value by arranging calls with your senior executives when concerns or issues arise.


"Working as a CoSec for around 20 years, Automic have simplified so many processes which makes my job so much easier."

For ASX 300

Understanding your proxy advisor influence

Visibility of which proxy advisors your institutional investors rely on for voting purposes and their level of influence on AGM voting will help you mitigate risk. Once you have identified who your underlying investors are, we can provide this clarity.

Engaging with your proxy advisory firms

Connecting with proxy advisory firms to discuss key governance related topics is essential in the lead up to your AGM. We can successfully manage your outreach program with these firms. Time is of the essence, as blackout periods from September onwards will constrain your ability to engage with some firms.

Engage all shareholders with seamless hybrid AGM solutions

Automic’s meeting technology delivers unparalleled engagement for shareholders who can register, attend and vote online at the virtual meeting or in person. Our hybrid meeting solution is secure, provides real-time live polling and is compliant with legislative requirements.

Some benefits of virtual and hybrid AGMs:

01 Real-time results

Voting is captured live and completely visible to the company.

02 Increased shareholder participation

Virtual meetings increase participation as they are not reliant on shareholders’ location.

03 Instant reporting

Immediate availability of reporting saves time traditionally spent waiting for the manual processing of poll cards.

04 Secure online voting

Shareholders log in through a secure portal, so all voting details are protected.

Why Automic Group?

We offer purpose built technology solutions that are specifically engineered to meet the requirements of the market, clients and on-going legislative changes.

Using best in class technology, we can assist with your upcoming AGM or EGM.

Integrated technology

Access real-time reporting

Shareholder meeting access on multiple device types

Expert support at all stages of the AGM process

Security and access via our cloud-based registry and meeting platform

What our clients say about us

"We had our AGM today (Jonathan ran it like a dream!) That meant our CEO's share appreciation rights were approved by shareholders and we can now prepare to issue the share rights grant."
"Thank you so much for all your help in running today's AGM, everything went smoothly and our Board was very happy with the AGM."
"A huge thank you to the Automic Team (Jonathan, Lucky, Becky and Tobias) for all your professional assistance with the AGM. You were absolutely amazing and got us through another AGM so wonderfully.
Thank you for all your patience to make this happen for us!"
"Ran smoothly and very well organised by Amy prior to the actual meeting. Staff is always great to deal with and software worked well."

Our commitment to quality and security

Automic Group’s technology products are built with security combined with performance at the core. Automic maintain internationally recognised ISO 9001:2015 and ISO 27001:2013 accreditations to ensure we provide the highest levels of quality and security for our clients.

ISO 9001:2015

ISO 9001:2015

ISO 9001:2015 is the international standard for quality management systems (QMS). The standard ensures Automic’s ability to consistently provide products and standards that meet client and regulatory requirements.

ISO 27001:2013

ISO 27001:2013

ISO 27001:2013 is the international standard for information security management. This standard demonstrates Automic’s commitment and compliance to global best practice, having implemented a robust approach to managing information security.

Speak with one of our experts to start planning your AGM

Our proven methodology empowers retail investors, facilitates effective participation, and ultimately drives success for your company’s critical decisions.

Get in touch with our team to learn how we can help you plan and prepare your next successful AGM.