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Company Secretarial Services

Expert-led, governance solutions for listed and unlisted companies.

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“The Automic Group team were awesome, being instrumental in helping us transition from a start-up to the public markets. Speed and agility are integral in disruptive innovation, and the Automic Group delivered, allowing us to confidently meet our governance and financial reporting obligations in our fast-paced environment.”

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Governance expertise that aligns with your boardroom's strategic direction and values. 

1
Strategic Guidance
We help your board shape robust governance that drives commercial success and long-term value.
2
Clear Communication
We ensure your board, management and stakeholders stay aligned with seamless information flow.
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Ethical Behaviour
We build governance frameworks that embed integrity and responsible practices across your organisation.

Trusted by leading organisations across Australia

Join the increasing number of organisations outsourcing their Company Secretarial services to Automic.

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Our services

In today’s regulatory landscape, maintaining strong corporate governance is critical. Our team efficiently manages your compliance obligations with ASIC and the ASX, providing expert advice that allows you to focus on growth. 

Named or unnamed Company Secretary

Automic can support either as your dedicated named officer or as specialised backup for your existing team. Backed by our full suite of integrated professional services, you'll get the expertise you need at a significantly lower cost than an in-house hire.

ASX listing rules

Our expert advice takes the guess work out of the application of ASX Listing Rules and the Corporations Act 2001. 

Administration support

This includes maintenance of statutory registers, issue of securities, acting as the entity’s registered office and managing daily security holder communications. 

Board and committee meetings

We assist in attending and minuting Board and Committee meetings (which can be powered by Automic Board Management) and also preparing agendas and relevant papers. 

Communications and lodgments

We manage your ASX and ASIC communications and lodgments.

Security holder meetings

Our expert, tailored support leading up to each reporting season can provide assistance with preparing the Notice of Meeting and project managing the security holder meetings, including AGMs. 

Director lodgements and notices

We advise, prepare and lodge all Director notices and lodgements required under the ASX Listing Rules and the Corporations Act 2001.

Stakeholder management

We help in managing relationships with ASX, ASIC, the company’s external / internal auditor and other interested stakeholders. 

Benefits of using Automic Company Secretarial Services

Our outsourced Company Secretaries deliver comprehensive value to your organisation. 

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Benefit from best practice
Learn from success stories across industries and stay ahead of the curve. We bring you battle-tested strategies from leading companies, adapted specifically for your business. Stop reinventing the wheel and start implementing proven solutions that drive results. 
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Know where you stand—and where to focus
Get a clear picture of how you measure up against your competitors and identify your biggest opportunities for growth. Our benchmarking insights help you prioritise improvements that matter most, so you can invest your resources where they'll have the greatest impact.
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Work smarter, not harder
Transform complex processes into smooth, efficient operations. Our custom technology solutions and streamlined workflows cut through the bureaucracy, reduce operational costs, and strengthen your control—all while making your team's daily work easier and more effective.
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Whitepaper

Navigating the Future of Shareholder Engagement: The Ultimate Guide to Hybrid AGMs

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Article

Navigating ASIC's Latest Updates: What Australian Businesses Need to Know

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As Australia’s leading professional services provider for listed and unlisted entities, we help businesses accelerate growth and consolidate success.

Streamlined AGM Management & Support

Ensure seamless AGM execution with our integrated technology and expert team support. We manage every aspect of your AGM process, from notice distribution to results reporting, combining efficiency with compliance. 

Get in touch

Take the first step towards governance excellence. Our team is ready to discuss your unique needs and create a tailored solution that drives your corporate governance forward. Get in touch today and discover how Automic's Company Secretary services can empower your organisation's success. 

Automic’s commitment to quality and security

Certified to deliver top-quality, secure, and well-governed services for our clients.

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ISO 9001:2015
ISO 9001:2015 is the international standard for quality management systems (QMS). The standard ensures Automic’s ability to consistently provide products and standards that meet client and regulatory requirements. 
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ISO 27001:2013
ISO27001:2013 is the international standard for information security management. This standard demonstrates Automic’s commitment and compliance to global best practice, having implemented a robust approach to managing information security. 
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ISO 37301:2021
ISO 37301:2021 is the international standard for compliance management. This standard demonstrates Automic’s dedication to setting and exceeding the highest standards of compliance and governance.

Frequently Asked Questions (FAQs) 

What Company Secretarial services does Automic provide?

Automic provides comprehensive Company Secretarial services across key areas: ASX listing rules compliance, administration support, board and committee meetings, communications and lodgments, security holder meetings, director lodgments and stakeholder management. Our services are designed to integrate seamlessly with our technology solutions to provide end-to-end corporate governance support.  

What's the difference between a named and support Company Secretary?

A named Company Secretary acts as your official Company Secretary, delivering the same benefits as an in-house resource but with the added value of Automic's integrated professional services team at a lower cost. A support Company Secretary adds strength to your existing team, focusing on administrative and procedural tasks without being officially named. 

How does Automic support board and committee meetings?

We provide comprehensive meeting support including attending and minuting Board and Committee meetings, preparing agendas and relevant papers through our Automic Board Management platform. Our Company Secretaries facilitate effective communication between the Board, Senior Management, and stakeholders while ensuring all governance requirements are met.  

What are the benefits of outsourcing Company Secretarial services?

Our outsourced services provide access to best practices across different industries, help identify areas for improvement through peer comparison, develop efficient workflows, and deliver expert support at lower costs than internal resources. You also benefit from our team's collective experience and integrated professional services.  

How does Automic handle ASX and ASIC compliance?

We take the guesswork out of ASX Listing Rules and Corporations Act 2001 (Cth) compliance by managing all communications and lodgments with ASX and ASIC. This includes maintaining statutory registers, handling director notices and lodgments, and ensuring all regulatory obligations are met efficiently.

What strategic value do Company Secretaries provide beyond compliance?

Beyond essential compliance, our Company Secretaries provide strategic guidance on governance issues that impact long-term strategy, facilitate effective stakeholder communication, and promote ethical business practices. We ensure corporate governance supports your organisation's commercial objectives while maintaining best practice standards.

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Liability limited by a scheme approved under Professional Standards Legislation. Practitioners employed by Automic Finance Pty Ltd are members of the scheme.