The annual general meeting has concluded, the presentations are complete, and the final vote has been cast. For the Company Secretary, however, the work is far from over. The post-meeting phase of consolidating records and ensuring compliance is one of the most critical parts of the entire process, yet it is often fraught with administrative overload and risk.
Manually exporting and consolidating data from separate systems for the final audit trail is time-consuming and introduces the risk of human error—a risk that is unacceptable from a governance perspective. Here’s how you can streamline your post-AGM reporting to ensure impeccable governance.
The primary challenge in post-AGM reporting is fragmented data. When you use disconnected systems for streaming, voting, and Q&A, you are left with disparate reports that need to be manually collated. This process is not only tedious but also increases the likelihood of errors or omissions in your final records, which can have serious compliance implications. The goal is to move away from this manual process and create a single source of truth for all meeting activities.
An "audit-ready" record is more than just the final voting tally. For impeccable governance, you need a complete and easily auditable record of the meeting's proceedings.
This includes:
A modern virtual meetings platform should provide "audit-ready reporting," allowing you to download live reports for clean post-meeting records.
The key to streamlining this process is to use a single platform for end-to-end management of your AGM. When all activities occur within one system, the reporting becomes simple, accurate, and instant.
Look for a platform that offers one-click simplicity for exports. The ability to download a complete history of the Q&A and voting creates an instant, auditable record, eliminating the need to pull data from separate systems and saving your team hours of administrative work. This automation drastically reduces the manual, time-consuming effort required from your team, freeing them to focus on high-value governance tasks instead of data wrangling and report consolidation.
Flawless execution of an AGM extends beyond the live event itself. By using a single, unified platform, you can automate your post-meeting reporting, minimise risk, and ensure you have the impeccable, auditable records required to uphold the highest standards of governance.