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What is an originally certified document?

Some of our forms (e.g. Standard Transfer forms, Deceased Estate forms, and some Name Correction forms) require additional originally certified documentation. This means the document is a copy of the original (e.g. a scan of a driver's licence or marriage certificate) and the certification is done to prove that the scan matches the original document. 

In Australia, the following people are authorised to certify documents:

  • Health professions: Chiropractor, Dentist, Medical practitioner, Nurse, Optometrist, Pharmacist, Physiotherapist, Psychologist

  • Legal professions: Legal practitioner, Patent attorney, Trademarks attorney

  • Court positions: Bailiff, Justice of the Peace, Judge, Magistrate, Registrar, or Deputy Registrar, Clerk, Master of a court, CEO of a Commonwealth court

  • Commissioner for Affidavits, or Commissioner for Declarations (dependent on jurisdictions)

  • Government representatives (elected): Federal, State or Territory or Local

  • Public servants: Federal, State or Territory or Local – employed for five years or more.

  • Permanent employees of the Australian Health Practitioner Regulation Agency

  • Bank officer, building society officer, credit union officer, finance company officer – employed for five years or more

  • Veterinary surgeon

  • Accountant (member of ICA, ASA, NIA or CPA, ATMA, NTAA)

  • Minister of religion, or marriage celebrant

  • Member of:

    • Chartered Secretaries Australia

    • Engineers Australia, other than at the grade of student

    • Australian Defence Force (an officer; or a non-commissioned officer with 5+ years of continuous service; a warrant officer)

    • Australasian Institute of Mining and Metallurgy

  • Notary public

  • Holder of a statutory office not specified in another item in this Part

  • Police officer

  • Sheriff or Sheriff’s officer

  • Teacher (full-time) at a school or tertiary education institution

The certification wording needs to be something similar to "I certify that this is a true and correct copy of the original" with a signature by one of the above people. 

We require originally certified documents to be posted to our office so that we can check that the signature is original.