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Company Secretary

An exciting opportunity exists to join a growing, innovative FinTech and Professional Services Company. Our philosophy is that good people make good companies. Due to strong growth we are looking to recruit an enthusiastic and energetic person who will fit in with our culture and is ready to take the next step in their career.

Our highly regarded and experienced team are committed to delivering a complete customer-focused experience. With a national presence, a new technology platform and an innovative approach to servicing our clients, we are one of the largest Outsourced Company Secretarial companies in the country.

At Automic Group, our Company Secretarial team provide services to over 100 ASX listed, unlisted and pre-IPO entities. Our professional services are underpinned by purpose-built software solutions which deliver efficiencies and automation for our clients, and our team.

Our culture is innately entrepreneurial, comprising of a team who thrive in an atmosphere where ideas, actions and initiatives are encouraged, and is absolutely committed to delivering superior solutions to our clients.

The Role:

As a Company Secretary you will join our young, dynamic yet experienced team.

Reporting directly to the Chief Compliance Officer, in this hands-on role you will provide both named and support Company Secretarial services to a portfolio of entities which have engaged Automic as their outsourced Company Secretarial services provider.

The role will require you to collaborate and engage effectively with different parts of the Automic business, including Legal, Registry and Finance, as you deliver solutions to our clients.


  • Ability and experience to act as named Company Secretary of public listed, public unlisted and proprietary Australian entities
  • Manage a portfolio of Company Secretarial clients which has engaged Automic as its outsourced Company Secretarial provider including responsibility for invoicing and cross-selling Automic Group’s other services
  • Advising the Board and its committees on governance matters including compliance with the regulatory requirements of the Corporations Act and Market Listing Rules
  • Board and Committee meeting co-ordination including the completion and despatch of board and committee papers and attending and minuting the meetings
  • Assist clients with meeting periodic reporting requirements
  • Manage shareholder meetings including the drafting of notice of meetings
  • Acting as the main communications officer with stock exchanges in Australia
  • Advising and preparing director notices and lodgments required under the listing rules and Corporations Act
  • Administration of all functions required for public listed entities, which includes preparing and lodging all ASX communications
  • Administration of ASIC reporting and compliance requirements, including management of ASIC Registered Agents portals
  • Liaising with interested stakeholders, such as regulators, shareholders, senior management, investors, registries, lawyers and other advisers
  • Assistance with management duties, including business development, debtor management and training seminars
  • Development and training of assistant company secretaries

Qualifications and Experience:

  • Tertiary qualification (or equivalent experience)
  • At least 4 years’ experience in a Company Secretarial role
  • A working knowledge of the Corporations Act and experience with ASIC requirements
  • A working knowledge of the ASX Listing Rules (including JORC reporting requirements) and experience in a Company Secretarial role in an ASX listed company

Core Skills:

  • Organised with high attention to detail
  • Excellent communication, relationship management and presentation skills
  • Ability to work both autonomously and as part of a team
  • Motivated
  • Collaborative
  • People management skills

As a team member of Automic Group, your professional development will focus on setting personal professional goals and putting your training and support in place to achieve these goals. At Automic, we believe in developing the growth of our employees. We invest in, and back our own. In addition, we offer a competitive remuneration package for the right candidate.  If you like the sound of this, then you should think seriously about whether you are ready to join Automic Group as a Company Secretary.

Please apply to clare.elsworth@automicgroup.com.au